Private Business and Vocational Schools Applications

Please note that the Administrative Rules have been updated, effective December 19, 2017. Please familiarize yourself with these updates, as well as the changes in the fee schedule

Listed below are the applications which must be submitted to the Illinois Board of Higher Education (IBHE) in order to meet the requirements of the Private Business and Vocational Schools Act of 2012 (Public Act 97-650) and the administrative rules used to administer the Act.

Applications for IBHE Approved Institutions

Annual Renewal
Approved private business and vocational schools have been divided into cohorts and have been assigned differing Certificate of Approval expiration dates. The Certificate of Approval expiration date determines when the Annual Renewal or Fifth Year Permit of Approval Application must be submitted to IBHE. Please see the information below:

If your certificate expires on June 30 or August 30 your application is due April 25.
If your certificate expires on October 30 or December 30 your application is due June 25.


Fifth Year Permit of Approval
As detailed in Section 50 of the Private Business and Vocational Schools Act of 2012 and Section 1095.120 of the Administrative Rules, every fifth year in operation institutions are required to complete the Fifth Year Permit of Approval Application and submit the appropriate fee instead of the Annual Renewal Application. Institutions will be notified via email when their Fifth Year Permit of Approval Application is due. 

New Program of Study

Program and/or Institutional Change


Classroom Extension


Change of Location


Permit of Approval - Change of Ownership


School Closure Checklist


Applications for Institutions Without IBHE Approval
Permit of Approval – New Institution
New Program of Study
Classroom Extension
Exemption


Annual Review: All approved PBVS institutions must submit a renewal application each year following the issuance of a permit of approval other than the year the Fifth Year Permit of Approval Application is required.

Fifth Year Permit of Approval: Every 5th year in operation institutions are required to complete the Fifth Year Permit of Approval Application and submit the appropriate fee instead of the Annual Renewal Application.

New Program of Study: This application is for institutions that wish to offer a new program and/or course of study at their institution. An application must be submitted for each new program and/or course of study an institution seeks approval to offer. Institutions that submit a Permit of Approval application must also submit a New Program of Study application for each program and/or course of study the school intends to offer upon approval.

Program and/or Institutional Change: Institutions seeking to make changes to an approved program and/or course of study must submit this application. Additionally, institutions seeking to make changes at the institutional level (e.g. school name change) must submit this application.

Classroom Extension: Institutions seeking to open new site(s) beyond the IBHE approved main campus location must submit this application.

Change of Location: Institutions seeking to relocate the main campus must submit this application. Institutions must notify the Board at least 30 calendar days in advance of any change of its principal location and must have IBHE approval before operating at the new location.
Permit of Approval - Change of Ownership: This application must be submitted when there is a change of ownership that is 50 percent or more of the school’s stock or assets.

Permit of Approval - New Institution: This application is for new institutions, out of state institutions who are seeking to operate a site in Illinois, institutions which have not provided any instruction for one year and wish to resume operations in Illinois, or institutions operating without IBHE approval. The New Program of Study application must be submitted in conjunction with this application for each new program and/or course of study an institution seeks approval to offer.

Exemption: Any institution which believes it is exempt from oversight of the Private Business and Vocational Schools Act of 2012 must submit an application for exemption on an annual basis.

School Closure Checklist: Institutions that are closing must complete the checklist and submit the requested information to IBHE.

Questions regarding the application or review process can be directed to PBVS_Apps@ibhe.org